The E-mail Destination allows you to send data from your forms in text format to various different email addresses. This is the most basic of Destinations and is automatically added to a form when it is created. Multiple E-mail Destinations can be added to a form, and multiple email addresses can be included in each E-mail Destination. We'll give an overview of setting up this destination below.
Once you’ve saved your form and exited the designer, you will arrive back at the "Forms" page. On this page, click the link in the destinations column of the form you would like to add the destination to.
Note: If there are no destinations added to your account, this button will read "0".
You'll then be brought to the Destinations page, where you can click "New Destination".
A new page will load, and on it you will see different destinations to send your data. In this example, "E-mail" has been selected. After selecting the destination, choose the "Plain text" format.
You will also see an option to send your images to a service other than Device Magic. If you would like to do this, select from the services provided. Please note, choosing a service other than "None (inline)" will result in a hyperlink to the hosted image being placed in the file generated by this destination instead of the actual image.
Step 4 will give you the option to add a Description to your destination. You can also set your destination to be Active or not here.
Next, you will see the "Plain Text Options". Open this section by clicking "Show Options" and check the box that says "Customize the text" if you would like to change the Device Magic default text.
You can also include placeholders for questions in your form in the body of the text. By clicking on the button that says "Show me my placeholders", you will see all the placeholders applicable to your form.
At the bottom of the "Text configuration options" section, you can choose to have the template rendered in html.
Beneath that section, there is the "E-mail Configuration" section. Here is where you add to where you want the data submissions sent. You can type in an email address, and you can choose to have the email sent to an email address specified by an answer in the form.
You are then presented with the option to send the email through your own server.
Lastly, you will see a check box that will let you customize the email's subject line. You can type in your own text, or you can use placeholders from your form.
In Step 7, you have the option to create Destination Rules on when you want the Destination to be active. To learn more about how Destination Rules work, visit our article here.
When you're done, click "Create Destination" at the bottom of the page, and you will be taken back to your Forms page.
It's as simple as that!
Extra Note: GMail SMTP Settings
We often have people struggling with custom SMTP settings for GMail, so here is a working example.
Note: Because of a change Gmail made to its security settings you need to enable access for less secure apps to use SMTP details when sending through Gmail.
If you have any questions or comments feel free to send us a message at firstname.lastname@example.org or leave us a comment below.